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4 min read

Automate Hiring With AI

Automate Hiring With AI

Learn how to navigate cultural fit in the age of hybrid workforces, candidate-friendly processes, and AI integration!

Businesses today are grappling with the dual challenge of managing an overwhelming influx of applications while also meeting candidates' growing expectations for a culturally rich and psychologically safe workplace. At DNA Behavior, we confront these same hurdles, but as pioneers in the Behavioral Science (BeSci) tech domain, we approach every obstacle through the lens of human behavior. Leveraging our expertise and technology, we've reimagined our hiring process to be rooted deeply in human behavior insights – powered by our technology and our new AI bot, Gene.

So, we’re going to delve into our own hiring practices. We'll share how we've harnessed the power of the DNA Web App and Gene AI, not just to streamline our hiring process but to ensure that each new team member is both suitable for their role and an ideal fit for our distinctive culture.

FREE DOWNLOAD: 50 Must-Ask Behavioral Interview Questions

The DNA Behavior Revolution: Walking the Walk in BeSci Tech
At DNA Behavior, we believe in using the tools we create to transform our internal processes. This belief is especially true for our hiring practices. As we pave our way toward being recognized as a "Best Place to Work," it's crucial that we embody the principles we advocate. This commitment led us to develop a hiring process that is not only streamlined and fair but also deeply rooted in understanding the behavioral fit of each candidate.

Automate Hiring with AI_91 Percent_Blog Post

Overcoming Challenges: From Overwhelmed to Streamlined Efficiency

The recent shift in the job market brought an overwhelming surge of applications. What used to be a manageable 50-70 candidates per role skyrocketed to 400, challenging our recruiting team's capacity to process and evaluate each applicant effectively. The need for a solution was clear: we needed to transform our hiring process to enhance the candidate experience and manage the volume without compromising on quality.

Creating a workplace where every team member feels valued and empowered is our compass at DNA Behavior. Our journey to becoming a Best Place to Work hinges on two crucial pillars: fair hiring processes and a psychologically safe environment for all. Leveraging AI to standardize these processes not only streamlines operations but also fosters inclusivity and trust from day one of onboarding.

Leon Morales, President, DNA Behavior

Key Features That Transformed Our Hiring

Our approach leveraged several key features of the DNA Web App, each playing a pivotal role in revolutionizing how we hire:

  • Self-Registration Links: These custom shareable links simplified the application process, making it easier for candidates to apply and integrate into our system.

  • Tags for Organization: By tagging candidates based on roles, we could swiftly filter and manage applicants, enhancing our ability to identify the best fits.

  • Email Alerts: Automated notifications kept our team in the loop whenever candidates completed their profiles, ensuring timely reviews.

  • Gene AI: This tool was instrumental in filtering candidates based on ideal traits and preparing personalized interview questions, adding depth to our evaluation process.

  • Comparison Reports: By comparing candidates with their potential managers, we gained insights into compatibility and cultural fit far beyond what resumes reveal.

  • Team Report: Welcoming new hires with a comprehensive overview of their team dynamics set the stage for successful collaboration from day one.

Implementation Journey: Detailed Steps to Streamlined Hiring
Our journey to refine the hiring process involved a series of meticulously designed steps, each leveraging the capabilities of the DNA Web App to ensure efficiency, fairness, and the perfect cultural fit.

Creating Role-Specific Tags
To keep our hiring process organized and efficient, we initiated the practice of creating role-specific tags. This system allows us to categorize candidates effortlessly and ensures that we can quickly identify the best fit for particular roles. For example, for an Office Manager position, we would create a tag named "JobOfficeManager," simplifying the tracking and management of applicants for that role.

For more insights on creating and managing tags, check out Creating, Managing, and Assigning Tags in our knowledge base.

Generating Self-Registration Links
We streamlined the application process by introducing self-registration links. These unique URLs, tied to specific job roles via tags, automate the application process, allowing candidates' results to be directly integrated into our system. This customization ensures that each candidate's journey is tailored to the role they're applying for.

>> Learn more about leveraging Self-Registration Links in the application process.

Embedding Self-Registration Links in Job Applications
Integrating self-registration links into the job application form was a game-changer. This inclusion not only simplified the application process for candidates but ensured that their profiles were automatically tagged and sorted in our system, making the review process much more efficient.

Real-Time Alerts for Completed Profiles
The moment a candidate completes their profile, our team is notified via email alerts. This feature ensures timely reviews and keeps the hiring process moving without unnecessary delays.

Utilizing Gene AI for Candidate Filtering
Gene AI plays a vital role in filtering applicants to identify those whose behavioral traits are the best match the role. This AI-driven process is especially beneficial in managing large volumes of applications, ensuring that only the most suitable candidates move forward. For roles like Office Manager, specific AI prompts help tailor the filtering process to the unique requirements of the position.

>> Explore how Gene AI can optimize Candidate Filtering.

Crafting Personalized Interview Questions with Gene AI
Gene AI elevates our interview process by generating behavioral interview questions tailored to each candidate. This approach not only enhances the depth of our interviews but also ensures that we assess candidates on aspects that are essential for their potential role and fit within the team.

>> Dive into our behavioral Behavioral Interview Question Prompts.

FREE DOWNLOAD Find the Right Talent! Discover the top interview questions that bring out the best in your candidates.  

Generating Comparison Reports between Managers and Candidates

To gauge the cultural and working style fit, we generate comparison reports between candidates and their prospective managers. This step is key in understanding the dynamic between the future team members and ensuring alignment in work styles and values.

>> Learn more about Comparing Two People.

Making the Selection
The selection process is comprehensive, considering the candidate's performance in interviews, their resumes, cover letters, and, importantly, their behavioral fit for the role. This holistic approach ensures we choose candidates who are not only qualified but also align with our company culture.

Welcoming the New Hire
Upon selecting a candidate, we update their tags to reflect their new team and generate a Team Report. This report introduces the new hire to the team dynamics and facilitates a smooth integration into their new environment, fostering immediate connection and collaboration.

>> Learn How to Generate a Team Report.

Results and Reflections: A Leap Towards "Best Place to Work"
The impact on our hiring process was immediate and profound. We saw a 60% reduction in the time it took to hire, not to mention a significant enhancement in the fairness and positivity of our approach. These changes brought us closer to our goal of being recognized as a "Best Place to Work," reflecting our commitment to fairness, efficiency, and the psychological safety of our team members and candidates alike.

Future Outlook: Integrating Further with Zapier
Looking ahead, we're excited about the potential to integrate our processes further with Zapier. This next step promises to streamline our workflow even more, making our hiring process as seamless and efficient as possible.


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